Convenience Translation. This document is for information purposes only and not legally binding. The sole legally binding version is the German text Ergänzende Geschäftsbedingungen für Gruppenbuchungen.
Scope of application
These supplementary terms and conditions apply in addition to the general terms and conditions of BESONDERE ORTE Umweltforum Berlin GmbH for group bookings of 11 persons or more in the Hugo & Notte restaurant.
In the event of contradictions between these supplementary terms and conditions and the general terms and conditions, the following provisions shall take precedence.
Deviating regulations for group bookings
1. Conclusion of contract (deviation from point 2 of the GTC)
2.5 Conclusion of contract for group bookings: For group bookings at the Hugo & Notte restaurant, the contract is concluded by written confirmation from the restaurant by email. The confirmation is sent after checking the availability and feasibility of the desired services.
2. Cancellation conditions (replaces points 5 and 8 of the GTC)
The following cancellation conditions apply exclusively to group bookings in the Hugo & Notte restaurant:
2.1 Cancellation deadlines and costs
- Cancellation up to 7 days before the booked date: free of charge
- Cancellation between 6 and 3 days before the booked date: 50% of the agreed total costs
- Cancellation less than 3 days before the booked date or no-show: 100% of the agreed total costs
2.2 Form of cancellation
Cancellations must be made in writing or in text form (e-mail) to Restaurant Hugo & Notte. The receipt of the cancellation notice by the restaurant is decisive for compliance with the deadlines.
2.3 Proof of lesser damage
The person making the booking is entitled to prove that no damage was incurred or that the damage was significantly lower than the flat rate charged.
2.4 Declaration of assumption of costs
A written declaration of assumption of costs must be submitted at the time of booking. This obliges the person making the booking to pay all costs incurred in accordance with the agreed conditions and cancellation terms.
2.5 Change in the number of persons
- Reduction in the number of persons between 6 and 3 days before the booked date: cancelled persons will be charged 50%.
- Reduction in the number of persons less than 3 days before the booked date: Charged on the basis of the number of persons originally booked
- Increase in the number of persons: possible subject to availability, subject to approval by the restaurant
3. Special provisions for restaurant bookings
3.1 Minimum number of persons
Group bookings are possible from a minimum number of 11 persons.
3.2 Menu selection and confirmation
The final menu selection and number of guests must be confirmed at least 7 working days (preferably 10 days) before the booked date.
3.3 Minimum consumption
A minimum consumption per person can be agreed for group bookings. This will be communicated with the booking confirmation.
3.4 Reservation period
Group bookings are generally intended for a duration of up to 3 hours, unless otherwise agreed.
Other provisions
All other provisions of the General Terms and Conditions of BESONDERE ORTE Umweltforum Berlin GmbH remain in force unchanged.
Status: June 2025
©2025 BESONDERE ORTE Umweltforum Berlin GmbH - Restaurant Hugo & Notte